Catch every lead inthe first five minutes.
Canadian workflow automation built on Make.com and Airtable. Lead capture, CRM integration, instant reply workflows, and client onboarding sequences — built once, owned by you, no retainer required. From $347 CAD per workflow.
Build one. Or all four.
Each automation solves a specific gap. The four together form a complete lead-to-onboarding system that runs without you.
Lead-Capture Automation Engine
Every form, call, and DM tagged, scored, and routed before you check your phone.
- Unified intake from web, social, phone
- Lead scoring + automatic routing
- Source attribution baked in
- Airtable dashboard owned by you
- 2–3 week build
CRM & Lead-Gen Integration
Whatever CRM you're on (or none yet) — wired into the visibility work so leads stop dying in spreadsheets.
- Airtable, HubSpot, Pipedrive, or custom
- Two-way sync with form intake
- Pipeline stages mapped to sales motion
- Reporting that doesn't need a BI team
- 1–2 week build
The Instant Reply Workflow
Sub-60-second auto-acknowledgement. Route to the right human. Never let a lead go cold while you're on a job.
- SMS + email + Slack notification
- Contextual reply drafts (not templates)
- Escalation if no human reply in X minutes
- 5–10 business day build
Client Onboarding Automation
From signed proposal to kickoff call — handled. No more manual back-and-forth.
- Stripe deposit + contract in one flow
- Branded welcome sequence
- Intake form + asset collection
- Auto kickoff scheduling
- 5–10 business day build
Stack all four — the full automation suite
Lead capture, CRM, instant reply, and onboarding — built together so they actually talk to each other.
All builds one-time · You own the automations · No retainer required
Want to see if these workflows fit your current setup? Walk through it with Mark.
Battle-tested stack,
no lock-in.
Every tool below is industry-standard, has a real free or low-cost tier, and is fully exportable if you ever need to migrate. No proprietary VibeCode platform — you own everything.
Make.com
Visual workflow builder. Primary automation runtime for multi-step scenarios with branching logic.
Airtable
Data hub + CRM. Lead pipelines, project trackers, and reporting dashboards.
Stripe
Deposit collection, recurring billing, Stripe Connect for marketplace flows.
Twilio
SMS for instant lead reply, two-way conversations, and notification routing.
Resend
Transactional email delivery for onboarding sequences and lead notifications.
Cal.com / Calendly
Automated booking for kickoff calls, discovery sessions, and follow-ups.
Automation, demystified.
Ten questions we hear most about workflow automation and lead-capture systems for Canadian businesses.
What is lead-capture automation?
Lead-capture automation is a system that unifies leads from web forms, social media, and phone calls into a single dashboard with automatic scoring, routing, and source attribution. Instead of leads dying in inboxes, every inquiry gets tagged, scored, assigned, and tracked from first touch to close. VibeCode Canada's Lead-Capture Automation Engine starts at $997 CAD and is built on Make.com and Airtable so you own the infrastructure.
How much does workflow automation cost in Canada?
Individual automation workflows in Canada typically cost $300–$2,500 CAD depending on integration complexity. VibeCode Canada's pricing: Instant Reply Workflow from $347, Client Onboarding from $347, CRM Integration from $497, Lead-Capture Engine from $997, or the full four-piece stack from $1,797 CAD (save $391). All are one-time builds — you own the automations.
What is the Instant Reply Workflow?
The Instant Reply Workflow is an automation that auto-acknowledges every inbound lead within 60 seconds via SMS, email, and Slack — with contextual draft replies, not generic templates. Five-minute response time has been shown to increase conversion rates significantly because most service businesses miss this window. VibeCode Canada's build starts at $347 CAD.
Does VibeCode Canada use Make.com or Zapier?
VibeCode Canada primarily builds on Make.com because of its visual scenario builder, fair operation pricing, and better handling of complex multi-step logic compared to Zapier. For specific integrations where Zapier or n8n is the better tool, those are used instead. Clients receive full access to every workflow built — no platform lock-in.
What CRMs does VibeCode Canada integrate with?
VibeCode Canada integrates lead-capture automation with Airtable (preferred for SMBs), HubSpot, Pipedrive, and custom CRM systems. For businesses without an existing CRM, an Airtable-based CRM is included in the CRM & Lead-Gen Integration ($497 CAD) tier with pipeline stages mapped to the client's sales motion.
How long does it take to build an automation workflow?
Single workflows (Instant Reply, Client Onboarding) take 5–10 business days. CRM Integration takes 1–2 weeks depending on existing data complexity. The full Lead-Capture Automation Engine takes 2–3 weeks. Bundled stacks (all four together) take 3–4 weeks because the systems are built to interoperate.
Do I own the automations after they're built?
Yes. Every automation is built in your Make.com account (or Zapier/n8n, depending on the workflow) and your Airtable workspace. VibeCode Canada delivers documentation, training, and admin access — then exits. No retainer required to keep automations running. You can modify, extend, or migrate them freely.
Will automations work if I'm not technical?
Yes. VibeCode Canada delivers automations with a written runbook explaining what each workflow does, how to monitor it, and how to make basic changes. A 60-minute training call walks through the dashboard. For ongoing changes you don't want to handle in-house, monthly retainer support is available.
What is the Client Onboarding Automation?
The Client Onboarding Automation runs the process from signed proposal to kickoff call with no manual back-and-forth: Stripe deposit collection, contract delivery via DocuSign or PandaDoc, branded welcome sequence emails, intake form, and automatic kickoff scheduling via Calendly or Cal.com. Starts at $347 CAD.
Does VibeCode Canada serve businesses outside Ontario?
Yes. Workflow automation is delivered remotely to small businesses across all 10 Canadian provinces and 3 territories. Same process, same CAD pricing, same Make.com and Airtable stack whether you're in Vancouver, Halifax, or Yellowknife.
Free workflow audit — see where leads are leaking.
Send us your current intake setup — forms, CRM, response process. We'll map it, find the three biggest gaps, and tell you which workflow would close them fastest.